Manage Users
The Easy user can access the Manage Users option to do the following tasks:
- Add a New User
- Edit a Current User
- Modify User Details
- Change Access Rights
- Delete a User
- Change a Password
- Reset a Password
Adding a New Easy III User
Click on Manage Users from the Easy III System Settings dialog.
From the Edit User rights dialog, verify the following fields are correctly entered:
• Last Name – Enter the last name of the user. If you would like to include the credentials of the user, include them with the last name. For example, type in ‘RPSGT’ if you would like to include the RPSGT credential with the user’s name (see example below)
• First Name
• Middle Initial (MI)
• Position (physician, referring physician, technician)
Assigning Access Rights
Easy III provides powerful user rights options that allow laboratories to provide custom access settings per user. The following User Rights Options are available within Easy III.
Easy III User Permissions – Description of Permissions
General
Administrative- Adding a check mark to the administrative check box will allow the user to reset and access other user’s login data.
Edit Permissions
Change Default Instrument – Adding a check mark to the check box will allow the user to change the default amplifier displayed in the System Settings dialog (note the illustration below). If your laboratory uses multiple Easy amplifier types, you should add a check mark to this box to allow users to swap hardware as necessary.
Data Maps – Removing a checkmark from the checkbox will prohibit users from changing your default channel configurations for your laboratory. If you place a check mark in this check box, the user can add and remove default channel configurations. Data maps determine what inputs, channel settings, colors, filters, etc. will be used for each channel type used in recording montages.
Note: If a user deletes all data maps on a specific system, all data maps on all other networked systems will also be deleted. Prohibiting general users from accessing this option is recommended.
Montages – Removing a check mark from this check box will prohibit the user from adding, modifying, or deleting saved montages. Removing this check mark does not prohibit the user from modifying montages during data collection. The user will have the ability to modify existing montages as necessary during data collection and review; however, the user will not be able to delete or add system montages.
Photic Stim Programs – Removing a check mark from this check box will prohibit the user from modifying, deleting, or creating new Photic Stimulation Programs.
Protocol Events and Buttons Only- Remove this checkmark from the checkbox if you want to prohibit the user from accessing protocols and buttons. If you want to provide the user limited rights to default protocols, place a check mark in the checkbox. The user will not be able to modify workspace layout (the layout of trace windows and menus); however, they will be able to create a new protocol using the existing workspace. The user can create their custom events and report buttons used while viewing data.
Protocols- Remove the check mark from this check box to prohibit the user from changing the default configurations and views used for data collection. Cadwell recommends that only key users, trained to alter the system configuration be granted access to this option. Default views and configurations are tied directly to the data file. If a data file is collected with a specific view/protocol, that view will always be used when the file is opened.
Restore Defaults – This feature is currently not supported.
System Paths and Drives – Remove the check mark from this check box to prohibit the user from changing the default Data Folder location. Cadwell recommends that you remove the check mark from this check box for most users. A possible loss of data can occur if acquiring data on a machine that has a network data folder. If you allow users to change the default data path, the Easy III will automatically move all data files to any new folder immediately after it is selected by the user.
Record Permissions
Access Record Manager – Removing the checkmark from the checkbox for this option will prohibit the user from copying, deleting, archiving, moving, exporting, and importing patient data.
Delete EEG and Video Segments – Removing the checkmark from the checkbox will prohibit the user from accessing the record editor. The record editor allows the user to select sections of a recording for deletion. Note the record editor below. The blue bar represents the entire data file. The green bar above and below the blue bar represents that data marked for saving. If you place a check mark in the user rights for the Delete EEG and Video Segments option, the user will be able to remove portions (or all) of the green line displayed in the record editor. Once segments are marked for deletion, the user can proceed with deleting data. Data cannot be recovered after deletion.
Edit Other Users’ PSG Scoring- If you are training a new user, you may want to prohibit the user from importing another users scoring. If you place a checkmark in the checkbox for this option, the user will be able to log in under their own name, access a record scored by another user, and import their scoring and staging events.
View All Records- This option will filter the Read Data/Select Record view for the physician. This is a powerful option for filtering records. Removing this checkmark from the checkbox will only allow the physician to see his/her own patients. It is critical that the physician has a username in Easy III. The referring physician must also be selected from the patient information dialog.
View Other Users’ PSG Scoring – If you are training a new user, you may want to allow the user to view another users scoring. If you place a checkmark in the checkbox for this option, the user will be able to log in under their own name, access a record scored by another user, and view their scoring and staging events.
Recording Permissions
Removing the Recording Permissions check mark from the Checkbox will prohibit the user from recording data from the selected recording modality.
Tool Permissions
Scorer-to-Scorer Analysis – Add a check mark to this option to allow the user to compare their scoring to another users scoring. Using the Record Permissions, Edit Others Scoring, and View Others Scoring, you can further restrict the user’s access rights. For example, if you wanted to allow a technologist to view another scoring results, but not import them into his/her own scoring results, you could set the permissions as follows:
Managing Users – Password Controls
Changing Passwords – Any user can log in under his/her login and modify the default password associated with their username. Click on Change Password to change your default password. Click on OK to close. Exit the Easy III software and log back in with your new password.
Resetting Passwords – Any user with Administrative rights can reset another user’s password.